The Interview Follow-Up Email That Recruiters Want to See: A Fail-Proof Template
The Waiting Game We All Know Too Well
Let's be real—when a recruiter says they'll get back to you "in a couple of days" after an interview, those days can feel like an eternity. While they're buzzing through their busy schedule, you're refreshing your inbox every 15 minutes (come on, we've all been there!). But what should you do when those "couple of days" turn into a week of radio silence?
Ditch the "Just Checking In" Trap
First things first: whatever you do, don't send that "just checking in" email! I know it's tempting, but research shows this phrase comes across as passive-aggressive. It subtly implies the recruiter dropped the ball, which is the last impression you want to make. Remember, you don't know what's happening behind the scenes—maybe the hiring manager is out sick, or they're expanding the candidate pool.
The Perfect Follow-Up Formula
Instead, here's your golden ticket—a follow-up email template that shows initiative without stepping on any toes:
"Hi [Recruiter's Name],
I'm being proactive and wanted to see if there was anything else I could provide you to further my candidacy. I would really love to move forward in the process.
Sincerely, [Your Name]"
Why This Template Works
This approach is brilliant for several reasons. By saying you're "being proactive," you're showing ownership of the process and demonstrating your continued interest without placing blame. The offer to provide additional information shows you're solution-focused and eager to help move things along. It's professional, courteous, and—most importantly—effective.
The Psychology Behind the Perfect Follow-Up
The key here is understanding the delicate balance in recruiter communications. You want to stay on their radar without becoming a nuisance. This template achieves exactly that by:
Acknowledging your role in the process
Offering value rather than demanding updates
Maintaining professionalism while showing genuine interest
Keeping the door open for further conversation
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Don't let another follow-up email go unsent or, worse, send one that could hurt your chances. Take control of your job search today with strategies that actually work!
You’ve got this!
Cassidy O’Donnell
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